Bogin Munns, and Munns is a full-service law firm with over 40 attorneys practicing in 11 offices throughout Central Florida. We are looking for an experienced PI Litigation Legal Assistant to join our talented team and build our increasingly busy practice located in Kissimmee, Florida. The schedule is Monday – Friday 8:00 am to 5:00 pm.
This role will require interaction with coworkers at all levels of our company, as well as with clients. Our ideal candidate will also possess superb interpersonal skills, unquestionable integrity, self-discipline, the ability to adapt to changes in processes and procedures, be detail-oriented, self-motivated, a team-player, the ability to multi-task, be an excellent communicator (written and verbal).
If you are empathetic, have great interpersonal skills, and constantly deliver world-class customer service, we want you! The ideal candidate will be available to take work well and mentor others, have a professional demeaner and should be able to multi-task, have exceptional quality skills, as well as have strong verbal and written skills.
Job Description Role and Responsibilities
- Assist lawyers and Paralegal on day-to-day tasks relating to PI practice.
- Administrative duties include, E-filing, but are not limited to, coordinating meetings, scheduling, answering, and directing telephone calls, maintaining, and organizing electronic case files, receiving, and sorting incoming and outgoing mail, receiving, and organizing electronic service of Court pleadings, and updating files with case status and information.
- Mail lien letters to health insurance, worker’s compensation, and other third-party insurance companies.
- Compiling and organizing documents, preparing binders and/or folders as needed.
- Requesting and organizing medical records, bills, documents, and other materials.
- Calendaring and tracking deadlines and scheduled events, including Court appearances, depositions, hearings, meetings and confers while ensuring legal documents are filed in a timely manner.
- Maintain strict confidentiality of organizational and client information.
- Communicate with clients in-person, over the phone, and via email.
- Collect payment checks, negotiate medical balances, clear escrow account and close files.
Qualifications and Education Requirements
- Highly organized, detail oriented with great empathy and interpersonal skills and a strong customer-service orientation.
- Must exercise sound judgment, work independently, and maintain effective working relationships with colleagues.
- Excellent written and verbal communication skills with spoken and written fluency in English.
- Must be able to multitask and handle high-stress, sensitive situations with a high degree of confidentiality.
- Ability to handle and keep client information confidential.
- This job requires the use and exercise of independent judgment.
- Proficiency in Microsoft Office Suite (e.g., Outlook, Word, Excel, PowerPoint), Filevine, Lead Docket
- The ability to work well under pressure, and to learn and retain new information.
- Excellent planning and reporting skills.
- Reliable and dependable.
- Ability to type at least 45 WPM with excellent writing skills while navigating through multiple software applications.
- Excellent proof-reading skills and the ability to identify grammar, spelling, and punctuation errors.
Preferred Skills
- Desire to learn new disciplines and become more knowledgeable and proficient in additional practice areas.
- Possesses familiarity with legal terminology and business practices.
- Experience with Microsoft Office and Cloud-based Lead Management & File Management Systems.
Education
- Certification as a legal assistant/paralegal (preferred).
- Associates or Bachelor’s degree (preferred).
- Litigation experience required.
This is a non-smoking environment.
Drug-free Workplace
